Director of Facilities and Safety

 
ESSENTIAL DUTIES AND RESPONSIBILITIES

DEPARTMENT MANAGEMENT AND SUPERVISION
Percent of Time:  35%

• Serves as the primary resource to site administrators in areas related to building operational issues and health and safety compliance.
• Directs and supervises Buildings and Grounds staff and is responsible for the selection, work assignment, training/development, evaluation and other personnel related actions.  Also oversees and manages the work performed by the Health and Safety Specialist and on-site security staff.
• Promotes and demonstrates the positive impact of teamwork and customer service, encouraging staff to promote positive, collaborative, and cooperative relationships with internal and external customers.
• Ensures compliance with all state and federal laws and district policies.
• Develops short and long term goals and priorities for the department, establishing a department culture that is consistent with the District’s mission.
• Manages and oversees the development and administration of the department budget.
• Monitor, review, and pre-approve supply and equipment orders. 
• Analyze buildings and grounds spending to identify cost savings and optimizing resources.  
• Responsible for the preparation and submission of local, state, and federal reports relevant to the department.
• Assists in the development and revision of District policies and regulations related to Facilities and Safety, for School Board approval.
• Oversees and coordinates the bidding process, ensuring that all department purchases are made in compliance with state and federal laws.
• Oversees the development and implementation of professional development programs that facilitate the achievement of personal and professional objectives of department staff, consistent with the District mission and vision.
• Participate in and/or advise in labor contract negotiations as needed.
• Coordinate Buildings and Grounds staffing for school district events. 
• Manage work schedules, pre-approve overtime and time off, monitor and approve timesheets, for accuracy, completeness and timeliness. 
• Analyze Buildings and Grounds staffing and hours worked to identify trends and opportunities for cost savings. 
• Participate in School Board meetings and worksessions as needed. 

DISTRICT SAFETY AND SECURITY
Percent of Time:  25%

• Develops and implements required safety related in-service training for staff.
• Develops and maintains plans, procedures, and objectives to facilitate and improve safety and security programs in collaboration with district stakeholders.
• Implements safety and security protocols to ensure a safe school environment evaluating effectiveness on an ongoing basis.
• Ensures application of safety and security protocols for public events, sport events, and other school district activities.
• Reviews safety related incident reports and implements appropriate changes to ensure a safe working environment.
• Develop and maintain a plan to manage hazardous substances/materials, handling during generation, storage, and disposal.
• Coordinate the development, review, and implementation of the District Crisis Management Plan to include auditing school’s compliance with required drills and exercises.
• Researches and recommends additions and improvements to the safety management program, particularly in areas such as emergency preparedness, accident prevention, general safety, and risk management.
• Coordinates with local law enforcement and other appropriate health and safety professionals in matters of public safety involving students and staff.
• Oversee the VisitU safety software and corresponding processes in collaboration with the technology department. 
• Maintain building access and control, including electronic access and physical keys.
• Maintain Minnesota Health and Safety budget annual reporting. 
• Ensure that the school district is in compliance with all OSHA and Health & Safety requirements. 
• Serve on the safety committee and provide direction. Act as a liaison between the committee and district leadership. 

CAPITAL PROJECTS AND DISTRICT SHORT AND LONG RANGE FACILITIES PLANNING
Percent of Time:  20%

• Develops and implements a ten-year comprehensive plan that is both preventative and corrective, for the upkeep of all facilities, grounds, and major mechanical systems of the District.
• Supervise the details of construction and remodeling projects.
• Oversees and directs capital projects district-wide. 
• Coordinates and provides financial oversight for the development and implementation of school board approved long term facilities maintenance plans for facilities that encompass the maintenance, repair and renovation of existing buildings and additional facilities that may be needed to meet curricular and other District needs. 
• Administer the district architectural services and construction management service contracts, to include selection, scope of work and fee for service. 
• Develop and manage the district budgetary process for the LTFM, buildings & grounds operations, Health and Safety, Alternative Facilities and building construction budgets.
• Oversees the maintenance of an inventory of school district furniture, vehicles and other equipment for insurance purposes.  
• Develops and/or reviews and approves plans, drawings, specifications and cost estimates for maintenance projects, capital improvements, modifications and related engineering work.
• Maintain Minnesota Department of Education facilities square footage annual reporting. 
• Serve on the facilities committee. 

Facilities and Grounds
Percent of Time:  15%
 

• Directs the operation and maintenance of all District-owned buildings. 
• Oversees and ensures the District is meeting facility requirements, codes and regulations.
• Ensures well maintained buildings and grounds and associated equipment, district-wide, which provide a clean and healthy environment for students, staff and the community.
• Analyzes building energy consumption, investigates and implements procedure and improvements to obtain maximum efficiency.

Special Projects
Percent of Time:  5%

• Attend meetings, workshops, and training sessions to maintain knowledge in areas related to position.
• Stays abreast of changing laws and requirements related to work.
• Performs other job-related duties as requested or assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to create/maintain accurate records and tracking systems.
• Conflict management and mediation skills.
• Demonstrated ability to transfer information into easily understood documents. 
• Demonstrated attention to detail.
• Ability to work with and lead a diverse team of staff and outside consultants.
• Skill to manage staff in a collaborative, team environment, including effective delegation skill and ability to provide clear direction and support to others.
• Knowledge of continuous improvement models and the ability to apply such standards, utilizing and setting benchmarks to improve the quality and efficiencies of department operations.
• Highly developed program design, planning, and implementation skills and ability to effectively apply such skills in diverse and sometimes adversarial settings.
• Knowledge of established policies, protocols and procedures, and the ability to ensure compliance with the same.  
• Highly developed written and verbal communication and interaction skills.
• Knowledge of OSHA (Occupational Safety and Health Act) safety compliance programs.
• Knowledge of federal, state and District regulations and guidelines covering public school buildings, construction and health and safety, and the ability to apply those regulations and guidelines to ensure the District remains in compliance.
• An ability to convene the right individuals and direct the group toward reasonable resolutions of concerns and appropriate responses to special requests.
• Ability to affect positive public relations and reinforce such activities on a local site and District-wide basis.
• Excellent recruitment and selection skills and the ability to clearly communicate District and site expectations.
• Ability to work successfully under pressure and handle multiple and changing priorities and requests from a wide variety of sources, with attention to detail and deadlines.
• Demonstrated exceptional customer service skills including outstanding conflict resolution, responsiveness and follow through. 
• A thorough working knowledge of contract administration and the ability to design, evaluate, negotiate, communicate, and administer contracts in a manner protecting the District’s interests and resources.
• Knowledge of purchasing practices, procedures, and regulations.

EDUCATION/CERTIFICATION REQUIREMENTS

• Chief C boiler license strongly preferred; must otherwise be attained on a mutually agreed timetable at the start of employment.
• Ability to obtain other relevant certifications upon hire or on a mutually agreed timetable.

EDUCATION/CERTIFICATION PREFERRED

• Bachelor’s degree in business administration and management, mechanical engineering/construction, facilities plant management, or related field
• Coursework in operations, engineering, education, public administration or related field.

EXPERIENCE REQUIREMENTS

• Minimum of five years job related experience, including experience in supervision training and evaluation of personnel.  
• Experience working with boilers, construction, government compliance programs, facilities and grounds maintenance, and air quality issues preferred.

PAY AND BENEFITS
The pay rate for this position is $94,034 – $109,065.  This position offers a comprehensive benefit package including medical, dental, life, paid holidays, vacation and sick leave.

Inver Grove Heights Community Schools is an equal opportunity employer and supports an inclusive workplace environment.