Student Services Clerk – Grade V

Position:  Student Services Clerk – Grade V 
Work Schedule: Monday – Friday; 40 hours/wk; 12 month
Start Date: January 3, 2025
Pay:  Starting pay is $19.91 –  $22.62 per hour dependent on qualifications
Benefits:  Benefits available per the clerical labor agreement which can be found online at:  https://www.isd622.org/Page/310

Summary:
The Student Services Clerk will support the work of the Webster Education Center through customer, clerical and logistical support.

Required Qualifications:

• High school diploma or equivalent
• Keyboarding speed of 40 wpm
• Minimum of two years of relevant experience
• Strong communication (written and oral) and interpersonal skills
• Strong computer skills including word processing, database, and spreadsheet programs
• Highly organized and flexible
• Skilled in prioritizing tasks, multi-tasking, and record-keeping
• Self-motivated with the ability to function with minimal supervision
• Ability to maintain confidentiality

 
Preferred Qualifications:

• Associate’s degree or equivalent
• Prior experience working with people with disabilities

Responsibilities:

• Provide customer service to supervisors, staff, parents, and community members.  This includes responding to telephone, fax, mail, and email requests promptly and accurately.
• Create and submit program job posting requisitions
• Process and submit Payroll Action Forms for employee hires and changes
• Code timesheets and review them for accuracy
• Process and track orders and record expenditures
• Process requisitions using the P-card, as needed
• Maintain accurate budget records and prepare reports
• Reconcile MARSS reporting errors
• Prepare and review DIRS report submission
• Generate and submit the monthly Enrollment Report for the school board
• Request and respond to student record requests
• Maintain staff attendance (vacation and sick time) records for the program, submitting them to the Payroll department in a timely manner
• Monitor the District’s substitute calling system for vacancies and coordinate coverage of classes as needed
• Issue building keys to staff, keeping records accordingly.  Work with the Technology department to coordinate staff key card and security system access.
• Maintain building security measures during school hours, implementing emergency procedures as necessary
• Maintain and coordinate the building schedule including after school activities, workshops, and other events
• Prepare brochures, permission forms, and transportation requests for field trips and programming
• Prepare report cards and other student mailings such as newsletters and notices
• Maintain student attendance records. 
• Process student enrollments and withdrawals
• Maintain active and inactive student files, processing applicable student record requests
• Process student address and phone number changes.
• Design, construct, and maintain the master schedule for teachers and students in the District’s student information system
• Enter student data into the District’s student information system including student schedules
• Process transportation requests and problem-solve transportation-related issues
• Plan and organize program specific ceremonies and events
• Order office and classroom supplies
• Process transcripts for students at the time of graduation by request
• Distribute mail, forms, and fliers to staff
• Coordinate equipment repair and/or replacement as necessary
• Other duties as assigned

ISD 622 is an equal opportunity employer and supports an inclusive workplace environment.