Special Education/Early Learning Lead Administrative Assistant – Hutchinson, MN

Hutchinson Public Schools is seeking a Special Education/Early Learning Lead Administrative Assistant to join our team for the 2024-2025 school year and beyond. 

The Special Education/Early Learning Lead Administrative Assistant will provide administrative support to the Special Education and Early Learning teams to ensure accuracy and compliance. This position will work 8 hours per day, 220 days per year. The salary range for this position is $21.04 per hour – $24.04 per hour. Salary is dependent upon education and experience.

Responsibilities Include: 

• Special Education (SpEd):
  • Review Individualized Education Programs (IEP), Evaluation Reports (ER), and supporting documents (Prior Written Notices (PWN), IEP Amendments, Summary of Performance (SOP), Progress Reports).
  • Ensure all paperwork is complete: federal settings, dates, signatures, and required written input.
  • Verify the correctness of amendments and finalized documents in SpEd Forms history.
  • Compare the evaluation plan with the evaluation report to ensure all assessments are addressed.
  • Notify case managers of past due and upcoming deadlines to ensure compliance with timelines.
• Early Learning:
  • Prepare/Assemble folders and folder labels. 
  • Obtain Early Childhood screening day lists from Sign Up Genius. 
  • Print registration forms and paperwork.
  • Collaborate on brochures 2-3 months before each Early Childhood Family Education (ECFE) session.
  • Prepare and update forms, calendars, handbooks and class lists.
  • Manage busing logistics.
  • Conduct outreach to families.
  • Generate tuition invoices.
• Special Education and Early Learning:
  • Inactivate students who have been discontinued or moved to ensure accurate caseloads and data reporting.
  • Update spreadsheets for inactive students and verify Minnesota Automated Reporting Student System (MARSS) data accuracy.
  • Track and order all testing protocols, preparing pre-approval forms and requisitions as needed.
  • Organize and maintain confidential SpEd files for both active and inactive students.
  • Set up new referrals in Campus/SpEd Forms.
  • Create and maintain a Birth-12 spreadsheet to track IEPs and ER due dates; update as needed for new students or completed paperwork and share with SpEd administration.
  • Manage student transfers to new case managers upon requests from SpEd administration or other school districts

Required Qualifications:

• High School Diploma or GED
• Highly organized and detail-oriented.
• Proficient in Google Drive, Docs, and Microsoft programs including Excel.
• Ability to work independently and prioritize tasks

Benefits Include:

• Paid Holidays
• Sick Leave
• Vacation 
• Health, Dental, Life Insurance, Short-term Disability, Long-term Disability 
• Retirement Plan with employer contribution

Submit your application online at www.isd423.org/employment, job #2135.

Questions? Contact Karrie Taylor, Director of Special Services, at karrie.taylor@isd423.org or Bailey Rettmann, West Elementary Principal at bailey.rettmann@isd423.org. 

Employment with Hutchinson Public Schools is contingent upon a satisfactory pre-employment background check, approval of the school board, and verification of meeting the qualifications above.