Secondary School Secretary – Grade IV

Position:  Secondary School Secretary – Grade IV 
Work Schedule: Monday – Friday, 7:00 am – 3:30 pm, 10 month
Start Date: December 2, 2024
Pay: Starting pay is $19.25 –  $21.89 per hour dependent on qualifications
Benefits:  Benefits available per the clerical labor agreement which can be found online at:  https://www.isd622.org/Page/310

Required Qualifications:

• High school diploma or equivalent
• Minimum of two years of relevant clerical experience
• Strong communication (written and oral) and interpersonal skills
• Strong computer skills including word processing, database, and spreadsheet programs
• Skilled in organizing, prioritizing tasks, multi-tasking, and record-keeping
• Self-motivated with the ability to function with minimal supervision
• Ability to maintain confidentiality

Responsibilities:

• Provide customer service to administration, staff, students, parents, and community members.  This includes responding to telephone, fax, mail, and email requests promptly and accurately.
• Type and prepare various documents for the Assistant Principal
• Coordinate major events, such as the first day of school workshop and the graduation ceremony
• Design and monitor weekly progress sheets, develop the agenda, and prepare referrals for special and regular education services
• Coordinate homebound services with applicable staff
• Coordinate announcements with staff and students
• Ensure proper programming of daily bells
• Collect information, prepare the weekly agenda, and maintain the spreadsheet for the student needs committee
• Document and track behavioral referrals and suspensions
• Prepare and forward expulsion documentation to the District Education Center for investigation and complete the report to Children’s Family and Learning
• Maintain student attendance records, preparing daily dismissal lists and quarterly reports
• Prepare truancy documentation for Ramsey and Washington County Attorney
• Generate petitions for Community Corrections and notify the Assistant Principal of tobacco violations
• Maintain the list containing book/material fines due
• Update Northeast Metro with special activities taking place at the school
• Coordinate the annual calendar
• Schedule and coordinate school pictures
• Plan and organize parent-teacher conferences
• Plan, organize, and coordinate the graduation preparation process.  This includes scheduling, ordering graduation attire, announcements, diplomas, the Graduation Handbook, programs, tickets, seating, licensing, insurance, set-up/take-down, and payment of expenses incurred.
• Maintain a graduation budget and count, verifying and depositing graduation-related fees accordingly
• Generate and submit job posting requisitions
• Order office and classroom supplies
• Complete print shop requisitions and coordinate the printing of correspondence such as employee handbooks, memos, teacher check-off lists, etc.
• Prepare tickets for school events such as graduation and dances
• Respond to emergency situations as necessary
• Other related duties as assigned

ISD 622 is an equal opportunity employer and supports an inclusive workplace environment.