Summary

Office Staff / Healthroom Aide | Office Staff / Healthroom Aide | Lower School

Description

Accounts Assistant – Finance

Job Summary: The School Accounts Assistant at Lakes International Language Academy, a public Spanish and Chinese immersion school serving students in preK to 12 on two campuses in Forest Lake, MN, is responsible for administrative work related to financial record maintenance, transactions, assisting department staff, and answering finance related questions for all school staff. Work is performed under the direction and supervision of the CFO.

Essential Functions:   

  • Process accounts payable and receivable

  • Prepare and make deposits of receivables, and update donations list monthly

  • Assist staff in completing the purchase approval process and check request forms

  • Assist with online payment system inquiries for families

  • Track donations and update monthly listing

  • Communicate with business services provider, staff, and families as needed

  • Manage accounts payable and receivable documents and files

  • Manage petty cash

  • Assist teachers with expense reimbursement questions

  • Meet with staff as needed on both campuses

  • Other duties as assigned

Required Qualifications / Skills:

  • 1-3 years prior finance-related experience

  • High level of organizational skills with an absolute attention to detail

  • Ability to handle and prioritize multiple work assignments and daily tasks in a busy office

  • Excellent follow-through and communication regarding open items

  • Ability to communicate in a pleasant, tactful and effective manner (both orally and in writing)

  • Ability to recognize and handle confidential information

  • Demonstrated ability to collaborate effectively

  • Basic computer skills and experience in using internet, databases, spreadsheets and other standard business software and tools

  • A valid MN driver’s license and reliable access to a vehicle

Preferred Qualifications:

  • Experience working in a school setting

  • Familiarity with UFARS accounting codes

  • Experience in using Apple products and Google Mail, Drive, Sheets, and Meet

Benefits: 

  • Medical Insurance

  • Nice HealthCare (The Clinic that Comes To You) provided with enrollment in Medical insurance

  • Dental insurance

  • Employer contribution of 7.5% of gross pay to individual’s Public Employees Retirement Association (PERA) account

  • Flexible Medical and Child Care Spending Accounts

  • 50% Discount for on site preschool or before and after school child care

  • Life insurance (if scheduled 35 or more hours per week)

  • 15 days of vacation leave per year (2-month waiting period)

  • 12 days of sick leave per year

  • 9 holidays per year

Schedule: 

  • Monday through Friday

  • 32 hours per week, will discuss permanent hours of daily schedule with successful candidate; generally 6.5 hours per day

  • High potential for increased hours depending on future employer need and employee performance

Wage: $20.00 per hour

Physical Requirements:

Each of these positions requires vocal communication, hearing, climbing, balancing, stooping, kneeling, reaching, standing, walking, sitting, pushing, pulling, use of hands to grasp and feel, and vision abilities including close, distance, and adjusting focus.  Occasional lifting/moving required up to 25 pounds.  Work is generally in a moderately noisy location.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.