Receptionist – 12 Month – TEST ANNOUNCEMENT

A civil service eligible list will be created from this posting and remain in use for Receptionist vacancies throughout the district that occur in this title for a year from the date the eligible list is established.  Eligible candidates will be notified of the testing date via e-mail after applicants have been screened for minimum qualifications.

Performs skilled receptionist and intermediate level clerical work.

Supervision Received and Exercised

Works under the moderate supervision of a department head or unit supervisor.

• High school diploma or GED certificate 
• Two years of experience as a receptionist for a large organization which includes performing intermediate level clerical duties. 
• Must be able to type and operate a keyboard at a minimum of 45 words per minute.

Preferred Qualification

• Reliable means of transportation to and from work
• Punctual nature and ability to handle flexibility and dynamic work environment
• Professional appearance 

The essential job functions include, but are not limited to, the following fundamental duties:

Administration

• Accurately and knowledgeably responds to general questions in person and on the phone about the school district using a working knowledge of the structure and operation of the organization or seeks staff in a timely manner who are able to respond with accurate information.
• Answers switchboard and receives visitors; determines nature of business and directs individuals to the appropriate staff; locates employee and department telephone numbers using a computer directory; directs meeting participants to appropriate locations using a published room schedule.
• Assists visitors with the sign-in and sign-out procedure with visitor badges and explains security procedures in the building when necessary.
• Directs visitors to the appropriate office and calls ahead when appropriate to the visitor¿s destination to let the office know a visitor will be arriving; directs visitors attending meetings to the appropriate locations using a published room schedule.
• Keeps the lobby and front desk orderly and clutter free.
• Updates the computer directory as necessary; updates and prints meeting room schedules to be posted near the main reception desk.
• Maintains audio visual cart requests from meeting room organizers (new)
• Accepts and signs for certified and express mail and related deliveries; logs delivery information; contacts departments to pick up item(s) and has department representative sign for item(s) when picked up; reports any suspicious packages to the proper administrators or authorities.
• Prepares, word processes and/or types letters, memos, reports, schedules, lists and related documentation according to well-established guidelines and procedures.
• Efficiently operates a computer to assist with word processing; assists with computer data entry, file maintenance and information gathering and/or retrieval; when necessary assists with district wide mailings, assembly of packets and distribution of materials; assists with receiving RSVP calls.

Knowledge, Skills and Abilities

• Working knowledge of modern office practices and procedures.
• Working knowledge of the policies, procedures and services of the organization.
• Working knowledge of word processing and data base software.
• Working skill in performing word processing, typing and/or data entry accurately.
• Considerable skill to interact effectively with parents, community organizations, the general public, and employees in all units of the organization.
• Working ability to communicate effectively in person and/or over the telephone.

To be considered further, please apply for this position and attach a resume and cover letter to your online application.

The Human Resource Department will review your application materials and contact you regarding the next steps.

To attach additional documents to your online application, click on the “Additional Attachments” link from the applicant homepage and upload your documents as attachments.  Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.

This posting will close on Monday, September 23, 2024

Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities.

Regular and reliable attendance.

May be exposed to various cleaning products.

Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.
 

SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.

This is a 12 month position working 40 hours per week.

Salary and benefits are in accordance with the AFSCME negotiated labor agreement. The labor agreement and salary schedule can be found at https://www.spps.org/Page/33566. The minimum rate of pay for this position is $17.83 per hour.

Benefits are available to new employees after 30 days of active employment.  Benefits include medical insurance, life insurance, sick leave, pension plan, tax-free retirement account, and flexible spending account.  Some employee groups also receive vacation, dental insurance and disability insurance.  A benefits summary is available at https://www.spps.org/Domain/13220.

Transcript – Unofficial transcripts are accepted at the time of hire.  You must submit official transcripts within 30 days of your start date.  Formal credential evaluation is required for post-secondary education completed outside of the United States.

Veteran’s Preference – If you are an eligible veteran applying for a job where veteran’s preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.

Criminal Background Investigation and Reference Checks – Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.