Program Assistant – 10 Month, 0.5FTE – Adult Basic Education – Hubbs Center

Adult Basic Education (ABE) is looking for a Program Assistant for the 2024 – 2025 school year working in the evenings!

General Statement of Duties

The positions in this job classification perform professional work providing staff assistance to an educational program by conducting research; preparing reports and recommendations; developing communications; acting as liaison for the program and performing similar staff functions on behalf of the program.

Supervision Received

Works under the general supervision of a program coordinator or administrator.

Supervision Exercised

May provide day-to-day work direction to clerical, technical and professional program employees.

Minimum Qualifications

Bachelor’s degree; or two years of college coursework, and two years of experience providing administrative support for an educational or social service program, in a customer service department or a related work environment.

Examples of Knowledge, Skills and Abilities:

• Each position may require knowledge, skills or abilities specific to an educational program(s).
• Knowledge of research methodology and techniques.
• Knowledge of the techniques for providing good customer service.
• Knowledge of computer software programs utilized to develop communications, maintain records and prepare reports and to perform other work activities related to the position.
• Knowledge of basic accounting principles.
• Strong interpersonal skills and the ability to develop successful working relationships with persons representing diverse cultural, ethnic and socio-economic backgrounds.
• Strong organizational skills.
• Ability to communicate effectively, both orally and in writing.
• Ability to evaluate information and prepare recommendations

Examples of Duties:

A position in the Program Assistant job classification may be assigned duties that are not included in the examples listed or it may not perform all the examples of duties listed.

• Performs research on subjects assigned; selects research channels; analyzes and summarizes the material assembled during research; compiles information from program surveys, summarizes results for program coordinator or administration and makes related recommendations.
• Serves as initial department contact; responds to a variety of questions about the program; replies to inquiries which require research and coordination of information from several sources.
• Establishes and maintains contact with students, parents, other district staff, community organizations, businesses, public agencies and/or groups or individuals as appropriate; acts as a liaison with these groups or individuals; attends meeting to represent the program.
• Facilitates group meetings with students, parents, other district staff members, community organizations, business or government agency representatives and/or others as appropriate; leads discussions; mentors students; reports information gathered to the program coordinator or administration as appropriate.
• Develops program communications; designs and prepares newsletters, brochures, flyers and other related program documentation.
• Coordinates program recognition events, training session and other program meetings.
• Monitors and maintains budget and other program records; prepares related reports.
• Identifies potential funding sources; assists with the preparation of grant proposals and applications for desired projects; prepares periodic reports to funding agencies as required.
• Assists with developing overall program planning and implementing specific program activities.
• Assists the program coordinator or administrator with designing training relating to the program; present information about the program during training sessions.
• May provide day-to-day work direction to assigned program staff.
• Performs other related duties as assigned

Pay, Benefits and Work Schedule

This is a 10 month position working 20 hours per week, mostly evening hours.

Salary and benefits are in accordance with the School and Community Services Personnel (SCSP) negotiated labor agreement. The labor agreement and salary schedule can be found at Labor Agreements – Saint Paul Public Schools (spps.org) 

Benefits are available to new employees after 30 days of active employment.  Benefits include medical insurance, life insurance, sick leave, pension plan, tax-free retirement account, and flexible spending account.  Some employee groups also receive vacation, dental insurance and disability insurance.  A benefits summary is available at Benefit Summaries by Bargaining Unit – Saint Paul Public Schools (spps.org)

This posting will close on August 4, 2024.

How to Apply

To be considered further, please apply for this position and attach a resume and cover letter to your online application.

The Human Resource Department will review your application materials and contact you regarding the next steps.

To attach additional documents to your online application, click on the “Additional Attachments” link from the applicant homepage and upload your documents as attachments.  Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.

Other Information

Transcript – Unofficial transcripts are accepted at the time of hire.  You must submit official transcripts within 30 days of your start date.  Formal credential evaluation is required for post-secondary education completed outside of the United States.

Veteran’s Preference – If you are an eligible veteran applying for a job where veteran’s preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.

Criminal Background Investigation and Reference Checks – Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.

Essential Functions

Essential functions are functions that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outline under Responsibilities.

Regular and reliable attendance.

Maybe exposed to various cleaning products.

Equal Employment Opportunity

Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.

Equity Statement

SPPS is committed to eliminating racial disparities and predictability in achievement and to a workforce which embodies this commitment.