Information Services Office Clerk

Innovation, Design & Learning-Information Services Office Clerk
SUMMARY:
This position is made available due to department reductions and restructuring. 
Performs basic clerical/administrative accounting duties for Innovation, Design & Learning and Information Services; reviews and enters data, processes transactions, and provides customer services. 
 
ESSENTIAL FUNCTIONS:
This class specification lists the major duties and requirements of the job and is not all-inclusive.  Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Supports department leadership with scheduling, calendar management, meeting coordination, and other administrative tasks
• Supports coordination with non-public schools in relation to federal Title grants including compliance, meetings, and ordering materials according to state and federal guidelines.
• Processes basic accounting transactions; performs duties within scope of authority and training, in compliance with policies and quality standards.
• Reviews source documents for compliance with rules and regulations; determines proper handling of accounting and technical transactions within designated limits; validates data.
• Checks documents for validity and accuracy; performs calculations, files and distributes paperwork, and reports discrepancies.
• Maintains accounting and bookkeeping records; enters data into district-wide systems, processes transactions, and updates accounts.
• Provides customer service; responds to requests for basic account information, and updates or releases information according to procedures.
• Contributes to team efficiency by offering suggestions and participating as an active member.
• Cross-trains in a wide variety of clerical accounting duties.
• Promotes and supports the mission of the District by demonstrating cooperative behavior and fostering a harmonious workplace environment.
• Performs administrative assistance for a department, including independent decision-making based on experience.
• Oversees administrative workflow; coordinates work using specific knowledge of policies and procedures.
• Exercises initiative in resolving problems; tracks issues and communicates operational information effectively.
• Supports updates to internal and external websites.
• Maintains personnel and administrative files; supports budgeting under the supervision of the department’s procurement personnel, processes invoices, purchase requests, contracts, and hiring processes.
• Completes and coordinates special projects as assigned by the department directors, department members, and  department’s procurement personnel, 
• Orders department supplies and equipment; tracks maintenance and purchasing issues.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.
 
Education and Experience:

• High School Diploma or GED Equivalent.
• Four (4) years of secretarial or administrative experience.
• OR an equivalent combination of education, training and experience. 

 
Required Certificates, Licenses, and Registrations:
Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Driver’s license.

 
Required Knowledge and Skills
Required Knowledge:

• District policies and procedures.
• Basic principles of accounting and bookkeeping.
• Applicable policies, procedures and regulations covering specific areas of assignment.
• Basic principles of record keeping and records management.
• Standard office practices and procedures, including filing and the operation of standard office equipment; record keeping principles and practices.
• Computer applications related to the work.
• Correct business English, including spelling, grammar and punctuation.

 
Required Skills:

• Performing mathematical calculations with skill and accuracy.
• Entering numerical data into a computer system with speed and accuracy.
• Entering information into a computer system with speed and accuracy.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities. 
• Commitment to the District mission, which is to ensure high quality, innovative, challenging education where all learners are valued and respected.
• Performing assigned responsibilities in a manner consistent with the District’s established Core Values.

 
PHYSICAL/MENTAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.  
 
WORKING ENVIRONMENT:
Work is performed in an office setting.
Travel required to locations throughout the District.
 
FTE: 1.0, 8hrs daily, 40 hours per week; 261 days.
Salary: Per the Clerical Agreement; C-5 $20.50 – $26.74