Human Resources Specialist – Data Entry

Description:
To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by processing, verifying and correcting employee records and related data to assure the proper administration of applicant and employee records according to labor contracts, plan rules, and applicable legal requirements.  Review and enter data updates into the human resources/payroll system.  This is a high volume, fast paced environment.

Essential Duties & Responsibilities:

• Processing, reviewing, verifying and correcting employee demographic, assignment, benefits and compensation, or other information to ensure employee record accuracy.
• Referring to applicable terms and conditions of employment contracts; if needed, contacts other departments, administrators, supervisors, etc., regarding employee record discrepancies.
• Building employee profiles in the HRMS system.
• Processing employee data transactions including but not limited to hiring, separation, assignment, salary schedule placement, benefits enrollment/changes, etc.
• Processes benefits paperwork including enrollment, changes and stopping of benefits with insurance carriers and in the HR/Payroll system(s)
• Assisting with compilation of data and workflow administration.
• Reviewing source document for complete and appropriate information
• Proofing, auditing and verifying data entry of all employee data and information prior to periodic batch events, including but not limited to payroll generation, contract implementation, employee records fiscal year transition, salary schedule advancement, etc.
• Reviewing, monitoring and verifying all corrections are made and entered into the HRMS system in conjunction with Payroll Department to ensure employees are accurately compensated per the current terms and conditions of employment contracts.
• Reviewing data entered to assure consistent with data in source document.
• Notifying associated departments of any necessary changes to data.
• Reviewing employee data for consistency with terms and conditions of bargaining agreement.
• Assisting with implementing system updates and conversions.
• Responding to questions, forms or calls from other organizations, vendors, state agencies (PERA, TRA, etc.) requesting information on subjects including but not limited to employment verification, unemployment eligibility, licensure verification, survey submissions, etc.
• Retrieving requested information and completing appropriate forms.
• Assuring timely delivery of requested information.
• Following appropriate procedures and laws pertaining to data privacy, confidentiality or other rules pertaining to the public and private data.
• Performs other comparable duties of a like or similar nature as assigned

Qualifications: 

• High School Diploma or GED
• One year or more years experience as a data entry clerk, or similar experience required
• One year previous experience in human resources, accounting, finance, purchasing or other similar experience preferred
• Ability to navigate multiple computer software systems and applications

Skills, Knowledge & Abilities:

• Prior data entry experience required.
• Intermediate knowledge of Excel spreadsheets including sorting, filtering, functions and organizing data.
• Basic understanding of compensation/payroll concepts.
• Basic math skills needed to add, subtract, multiply and divide units of measure using whole numbers, fractions and/or decimals.
• Fundamentals of general office and general administrative procedures and operational requirements.
• Office equipment and typical productivity software, databases or customized systems/applications used within the district for processing payrolls.
• Knowledge of basic record retention, record/file/database maintenance requirements.
• Basic understanding of data privacy requirements, laws and rules as it pertains to job assignments.
• The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.
• Collaborative problem solving skills.
• Deadline and detail orientated.
• High degree of accuracy and confidentiality.
• Organized, efficient and able to follow procedures.
• Verifying, reviewing, proofing and auditing employee records to ensure salaries and benefits are correct and processed appropriately.
• Ability to work effectively, as well as independently, in a team environment.
• Self motivated and ability to take initiative.

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Job Type: Full-Time
Bargaining Unit:  Confidential Support Specialists
Salary Range: Class 2 –  $19.25 – $26.33/hour
 

Osseo Area Schools offers:

• Meaningful and impactful work 
• Opportunities to grow professionally
• A variety of benefits
• Summer opportunities
• and more 

Equal Employment Opportunity Statement: 

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy. 

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application. 

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at HR@district279.org or call 763-391-7007.

Background Check Upon Conditional Offer: 

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.