Guidance Secretary – Grade IV

Position:  Guidance Secretary (Grade IV)
Work Schedule: Monday – Friday, 8 hours/day, 10 month
Start Date: ASAP
Pay:  Starting pay is $19.25 –  $21.89 per hour dependent on qualifications
Benefits:  Benefits available per the clerical labor agreement which can be found online at: https://www.isd622.org/about/human-resources

Required Qualifications:

• High school diploma or equivalent
• Minimum of two years of relevant clerical experience
• Strong communication (written and oral) and interpersonal skills
• Strong computer skills including word processing, database, and spreadsheet programs
• Skilled in organizing, prioritizing tasks, multi-tasking, and record-keeping
• Self-motivated with the ability to function with minimal supervision
• Ability to maintain confidentiality

Responsibilities:

• Provide customer service to administration, staff, parents, and students.  This includes responding to telephone, fax, mail, and email requests promptly and accurately.
• Draft and send email correspondence to parents/guardians daily
• Maintain student data in the District’s student information system
• Register incoming students and withdraw students as needed
• Schedule counselor, student, parent, and college recruiter appointments
• Maintain budgetary records for the Guidance Office
• Process and maintain student schedules including new schedules and schedule revisions
• Assist with the student testing process
• Assist students in obtaining college, scholarship, career, and NCAA information and resources
• Manage attendance and tardy calling systems
• Record attendance flags in the District’s student information system
• Report/record behavior referrals and suspensions
• File doctor notes related to student attendance
• Respond to parent requests for homework when students are absent
• Coordinate incoming and outgoing transcripts
• Organize outside resources such as counselors, case workers, etc. coming into the building to work with students
• Assist with Targeted Services-related paperwork
• Sort and distribute department mail
• Other related duties as assigned

Independent School District No, 622, North St. Paul-Maplewood-Oakdale, does not discriminated on the basis of sex and prohibits sex discrimination in any education program or activity.

ISD 622 is an equal opportunity employer and supports an inclusive workplace environment.