Executive Administrative Assistant to the Superintendent and School Board

Executive Administrative Assistant to the Superintendent and School Board
Full Time  12 months

Job Summary: Provide administrative support to the Superintendent and School Board; maintain a high degree of confidentiality and independence; lead and participate in projects impacting the Superintendent, School Board, and District.

DUTIES AND RESPONSIBILITIES: 
Supports the Superintendent and the School Board

• Leads planning for district wide meetings, events and school board meetings.
• Responsible for making travel and outside-district meeting arrangements.
• Prepares monthly, weekly, and daily itineraries and corresponding mileage reports.
• Determines requirements for reporting.
• Develops and improves district-wide systems.
• Creates and maintains records and reports of the Superintendent’s office.
• Prepares and distributes all School Board materials including but not limited to agendas, materials, and packets.
• Coordinates with administrators to assure all supporting documents are assembled and provided for School Board and other meetings.
• Compiles School Board minutes for School Board Minutes book, School Board agendas for Superintendent’s Report books and works with vendor to produce official document books. 
• Leads and supports all cyclical processes for School Board.

Communicates to Constituents

• Interacts with School Board members, administrators, district employees, outside entities, and community members.
• Creates and edits presentations and correspondence with minimal interaction from the School Board and/or Superintendent.
• Screens outside correspondence and communications and resolves complex inquiries with minimal direction.
• Determines agendas for meetings.
• Regularly attends and participates in district meetings.

Manages Budgets

• Prepares and reconciles Superintendent’s budgets.
• Prepares expense reports and payment requests for the Superintendent.
• Reviews past and proposed budgets to develop budgetary recommendations.
• Makes recommendations to ensure appropriate spending.  

Manages Projects

• Leads impact projects.
• Has advanced knowledge of district operations.
• Makes recommendations on project directions.
• Serves as a resource to others.

Manages Talent

• Delegates and assigns work to other employees at the Superintendent’s direction.
• Reviews and monitors progress of assigned work.
• Contributes positively to an inclusive school community.
• Supports and collaborates with other employees.
• Demonstrates empathy towards others and a sense of personal responsibility.

SKILLS AND COMPETENCIES

• At least eight years of experience in an office or school district setting.
• Positive attitude and exceptional customer service are essential.
• Must enjoy working with people in a busy environment.
• Advanced technology skills especially with Microsoft Office products and Google technology. 
• Strong writing skills, including the ability to edit and compose clearly written documents.
• Task-oriented, organized with the ability to manage multiple tasks while being flexible with a high degree of initiative.
• Excellent prioritizing, organizing, problem solving, and decision-making skills.
• Experience in exercising considerable judgment, tact, and creativity with a high degree of confidentiality. Knowledge of general budget and accounting practices and procedures.
• Ability to communicate using courtesy, sensitivity, and confidentiality, in accordance with state and federal laws.
• Ability to interpret district policies and procedures to parents and employees.
• Ability to establish and maintain effective working relationships with principals, administrators, and all other employees.
• Ability to adapt willingly to frequent changes in activity, priorities, and work schedule. 
• Ability to maintain regular attendance, which includes completing an assigned day.

 
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

• While performing the duties of this job, the employee is regularly required to sit; talk; hear; and use hands to finger, handle or feel.
• The employee is frequently required to reach with hands and arms.
• The employee is occasionally required to stand; walk; and lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus.
• Most work is performed in an office.
• Ability to travel to various district sites is required.
• The noise level in the work environment is usually quiet, with constant interruptions.

QUALIFICATIONS:  Bachelor’s Degree or work experience equivalent, as determined by the district.
 
Salary: $82,153 to $98,583 DOQ, plus generous benefits package.   View additional terms and benefits here.
 
Start Date: 7/1/25.
 
How to apply:
All Applicants must complete the Anoka-Hennepin Schools online application at https://www.ahschools.us/jobs.