Donations Coordinator

WORK SCHEDULE:  Full time; 8 hours per day; Monday – Friday; 8:00 a.m.- 5:00 p.m. (1 hour non paid lunch) 

WORK CALENDAR:  260 day Calendar

CLASSIFICATION: C-4-2

SALARY:  $62,916 – $75,501  (Prorated based on start date.)
Based on the 2024-2026 Rochester Operations Professional Employees Work Unit Agreement 
Click link below to review the 2024-2026 ROPE Work Unit Agreement containing salary schedule.
ROPE Work Unit Agreement 2024-2026

BENEFITS:  Benefits available for regular positions working an average of 30 hours per week.
Contact Employee Services @ 507-328-4280 for detailed benefits information.  Make sure to reference the exact job posting.

If you have questions regarding a job posting, contact the Office of Human Resources @ 507-328-4210 or email jagarcia@rochesterschools.org 

Job Description: 
The Donations Coordinator for the school district plays a vital role in establishing and managing comprehensive donation and sponsorship programs, with a particular focus on activities, athletics, facilities, scholarships and academic enrichment. This position is responsible for creating and implementing strategies to secure private funding through individual donations, corporate sponsorships, and naming rights opportunities. The Donations Coordinator will develop and maintain relationships with donors, businesses, and community partners while ensuring all sponsorship agreements align with district policies and educational values. This position requires strong relationship-building skills, marketing expertise, and experience in development and sponsorship management.

Key Responsibilities:
1. Program Development and Strategy:

• Design and implement a comprehensive development strategy for the district’s activities, athletic programs, and facilities
• Create policies and procedures for naming rights opportunities and sponsorship programs
• Develop sponsorship packages and pricing structures for various activities/athletic facilities and programs
• Establish donation guidelines and recognition programs for individual and corporate donors

2. Relationship Management and Cultivation:

• Identify and cultivate relationships with potential corporate sponsors, local businesses, and individual donors
• Create and maintain a database of current and prospective donors and sponsors
• Develop and implement stewardship programs to maintain ongoing relationships with donors
• Coordinate with school principals, activities directors, and coaches to identify sponsorship opportunities

3. Sponsorship and Agreement Management:

• Draft and negotiate sponsorship agreements and naming rights contracts
• Ensure all agreements comply with district policies, state regulations, and educational values
• Monitor and fulfill sponsorship deliverables and recognition commitments
• Maintain accurate records of all sponsorship agreements and their terms
• Coordinate with legal counsel on contract review and compliance

4. Marketing and Communications:

• Create marketing materials and presentations for potential sponsors and donors
• Develop recognition programs and signage plans for corporate sponsors and donors
• Coordinate with the district’s communications team on donor recognition and sponsorship announcements
• Maintain sponsorship presence on district website and other promotional materials

5. Financial Management and Reporting:

• Track all sponsorship revenue and donation income
• Prepare regular reports on development activities and outcomes
• Monitor budget and expenses related to sponsorship programs
• Develop annual revenue projections and growth strategies
• Present updates to school board and district leadership on program progress

Job Requirements

• Minimum of 5 years of experience in development, corporate sponsorship, or activities/athletic program management
• Demonstrated success in securing major gifts or corporate sponsorships
• Strong understanding of marketing, branding, and sponsorship activation
• Excellent negotiation and relationship-building skills
• Experience with contract development and management
• Proficient in CRM software 
• Strong project management and organizational skills
• Knowledge of educational and activities/athletic program operations preferred
• Understanding of legal and ethical considerations in educational fundraising
• Ability to work evenings and weekends as needed for activities and athletic events and donor meetings
• Passion for education and activities/athletics with a commitment to the district’s mission and values

Commitment to Equity: 
Rochester Public Schools is committed to diversifying its workforce to better reflect the community we serve. We believe the practices used in recruiting, interviewing, hiring, supporting, and promoting staff must include and honor, at every level, those who represent the diverse identities of our schools and community.
https://www.rochesterschools.org/equity-statement 

Common and Shared Accountabilities for All Positions 
Employees of the Rochester Public School District #535 are expected to support the goals, model and promote an environment that is respectful for all, and work collaboratively with other staff to focus on the needs of the learner. A quality, customer focus that conveys a welcome attitude, an adaptability to change, and a desire for continuous improvement is also expected of all employees. In addition, staff are to respect confidential matters, encourage a safe and secure environment throughout the schools, and be dependable and accountable employees.

District information: To learn more about Rochester Public Schools, visit http://www.rochesterschools.org