Summary

Office/Clerical | Forest Lake Area Schools Education Center | Post Date: 10/30/2024 | Available: ASAP | Closing: Until Filled

Description

Job Title: Community Education Office Assistant III

Job Description:
The Community Education Office Assistant, under the supervision of the Community Education Director, is responsible for providing support to Community Education. This support includes, but is not limited to: 

 

  • Assisting in developing, reviewing and editing Community Education and related marketing materials and distributing catalogs, as required.
  • Maintaining a variety of standard and complex databases regarding programs, registration, athletics schedules, facility use, athletic equipment and related information and producing standard and special reports regarding department operations, as needed.
  • Assisting with updating and maintaining District and Community Education websites, flyers, social media and other marketing services.
  • Serving as department contact regarding program reports, questions and facility usage.
  • Scheduling the District’s use of facilities and facility rentals and preparing invoices for non district groups renting district facilities.
  • Responding to questions and concerns regarding community use of facilities, program scheduling, facility conflicts and availability.
  • Performing basic office duties, such as copying, filing, typing standard documents, preparing mail and entering data.
  • Provide excellent internal and external customer service by assisting and communicating with Community Education coordinators, district staff, community members, students and/or parents with program registration, scheduling, cancellations, rescheduling and questions for all Community Education programs; with a primary emphasis on athletics and youth and adult programs.
  • Prepare, organize and distribute program equipment, catalog and supplies as directed.
  • Supervising and monitoring the Community Education main entrance when the Administrative Assistant to the Director of Community Education is not available.
  • Monitoring the main Community Education phone line when the Administrative Assistant to the Director of Community Education is not available. 
  • Other duties as assigned. 

Education, Skills and Experience
High School Diploma or equivalent (GED/HiSet) and two years of clerical experience; or an equivalent of education and experience sufficient to successfully perform the essential duties of the job, such as those listed above. Strong organizational and people skills – especially in the area of customer service; clear, professional communication skills; experience with registration systems, financial systems, Google Suite including Drive, Sheets, Docs, Forms and Slides preferred.

Benefits and Pay:
Starting hourly rate is $18.30 with opportunity for step increases per the Forest Lake Association of Professional Office Personnel agreement with sick time and benefits.
 

Work Schedule:

  • 6 hours per day, 5 days per week, 260 days per year

    Contact:  Corey McKinnon  651-982-8140