Summary
Description
Saint Paul Public Schools is looking for Clerk Typist 2 candidates!
General Information
Performs intermediate level clerical, typing and/or word processing work of moderate complexity and variety; and performs other related duties as required.
Supervision Received
Works under moderate supervision of a unit supervisor or a higher level clerical employee.
Minimum Qualifications
High school diploma or GED certificate and two years of clerical experience.
Knowledge, Skills, and Abilities
- Working knowledge of modern office practices and procedures.
- Working knowledge of the policies, procedures, and services of the organization.
- Working knowledge of grammar, spelling and punctuation.
- Working knowledge of word processing packages.
- Working skill in typing and/or word processing with speed and accuracy.
- Working ability to work with detailed information accurately.
- Working ability to make simple arithmetic computations with speed and accuracy.
- Working ability to sort, alphabetize, file, search and/or retrieve computerized and/or manual records and files.
- Working ability to follow oral and written instructions.
- Working ability to operate modern office equipment.
- Working ability to communicate effectively in person and/or over the telephone.
- Working ability to interact effectively with employees in other units of the organization, other departments, and the general public.
General Statement of Duties
Performs intermediate level clerical work of moderate complexity and variety; and performs other related duties as required
Typical Duties Performed
The listed examples may not include all the duties performed by all positions in this class.
- Types and/or word processes letters, narrative and statistical reports, schedules, lists, forms, cards, labels, envelopes and other related materials according to general guidelines.
- Prepares, types and/or word processes routine correspondence according to well-established guidelines and procedures.
- Transcribe memoranda, letters, reports and other materials from Dictaphone recordings.
- Answers telephone and receives visitors; determines nature of business, directs individuals to appropriate staff, or supplies information where a working knowledge of the operation is necessary.
- Processes routine complaints and inquiries by explanation of office procedures, verification of records, correction of records, or referral to higher authority.
- Compiles and maintains complex or involved records, files, schedules, and statistics.
- Compiles and maintains simple accounting and financial records where no technical bookkeeping knowledge is required.
- Maintains and codes labor, material, and cost records of various accounts and prepares routine reports as required.
- Audits and reconciles reports, invoices, and other statistical data from various sources.
- Maintains perpetual inventories, conducts physical inventories, and requisitions supplies.
- Checks and prepares payroll time sheets, employee hours worked, overtime, and related forms and records.
- Operates office equipment such as copy machine, adding machine, postage machine, calculator, and telephone system.
- Operates a computer to access information and perform on occasion routine data entry work.
- Performs on occasion routine typing or word processing of materials including lists, envelopes, and form letters where speed and accuracy are not a major factor.
- Receives, sorts, and distributes incoming and outgoing mail.
Pay, Benefits and Work Schedule
This is a 10 and 12 month positions working 40 hours per week.
Salary and benefits are in accordance with the AFSCME negotiated labor agreement. The labor agreement and salary schedule can be found at Labor Agreements – Saint Paul Public Schools (spps.org). The minimum rate of pay for this position is $17.83 per hour.
Benefits are available to new employees after 30 days of active employment. Benefits include medical insurance, life insurance, sick leave, pension plan, tax-free retirement account, and flexible spending account. Some employee groups also receive vacation, dental insurance and disability insurance. A benefits summary is available at Benefit Summaries by Bargaining Unit – Saint Paul Public Schools (spps.org).
How to apply
To be considered further, please apply for this position and attach a resume and cover letter to your online application.
The Human Resource Department will review your application materials and contact you regarding the next steps.
To attach additional documents to your online application, click on the “Additional Attachments” link from the applicant homepage and upload your documents as attachments. Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.
This posting will close on September 28, 2024
Other Information
Transcript – Unofficial transcripts are accepted at the time of hire. You must submit official transcripts within 30 days of your start date. Formal credential evaluation is required for post-secondary education completed outside of the United States.
Veteran’s Preference – If you are an eligible veteran applying for a job where veteran’s preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.
Criminal Background Investigation and Reference Checks – Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.
Essential Functions
Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities.
Regular and reliable attendance.
May be exposed to various cleaning products.
Equal Employment Opportunity
Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.
Equity Statement
SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.
A civil service test will be administered to create an open entrance eligible list of candidates for this classified civil service position. You will be notified via email of the exam. Once a list is created, it will be used for all Clerk Typist 2 positions that may occur for up to 1 year from the date of the exam.
Exam Information
The test is available for all qualified candidates.
Weight: 100% Practical Examination
Qualifying: 45 WPM
A passing score of at least 75% is required on the exam. You will be notified of the results of the exam via email.
This posting/test announcement will create an eligibility list for any vacancies in this job title. The eligibility list shall be valid for one year after the list is established.
