Clerk 4 – 11 & 12 Months – TEST ANNOUNCECMENT

Position Summary

Performs highly skilled clerical work of a very complex nature involving planning, organizing, and producing work that requires independent judgment and specialized knowledge; and performs other related duties as required.  (Where applicable, the incumbent shall be required to type at the Clerk-Typist III level.)

Supervision Received

Works under the general supervision of a unit, division, or department head.

Supervision Exercised 

May exercise within a unit close, general, or technical supervision over lower level clerical staff.

Minimum Qualifications

• High school diploma or GED certification and six years of clerical experience, at least two years of which must have been as a Clerk 3, Clerk-Typist 3, Clerk-Stenographer 3, or equivalent.

Knowledge, Skills, and Abilities

• Considerable knowledge of modern office practices and procedures including a specialized phase of clerical work.
• Considerable knowledge of the policies, procedures, and services of the organization.
• Considerable knowledge of, and skill in the operation of, highly specialized equipment pertinent to the area.
• Considerable skill in typing or word processing with speed and accuracy.
• Considerable ability to determine priorities, plan, organize, coordinate, and carry out work programs.
• Considerable ability to make complex arithmetic and statistical computations with speed and accuracy.
• Considerable ability to follow complex oral and written instructions.
• Considerable ability to communicate effectively, both orally and in writing.
• Considerable ability to interact effectively with employees in other units of the organization, other departments, management, outside agencies and/or the general public.
• Working ability to perform research and analysis, make reports and recommendations.
• Working ability to supervise the work of others.

Responsibilities

The essential functions include, but are not limited to, the following fundamental duties:

• Receives and processes correspondence, reports, documents, statistics, memoranda, and files related to a specialized or complex function.
• Receives visitors and answers telephone, supplies information and answers questions referring only controversial questions or questions of policy to higher authority.
• Makes decisions and allocations regarding matters within the area of specialization, usually without consultation with higher authority.
• Writes letters, initiates contacts; requests information, clarification or documentation; organizes, compiles, and maintains records and files.
• Maintains budgets; gathers and compiles data; performs complex calculations; analyzes data and prepares routine reports.
• Interprets policy and provides technical information within the area of specialization; consults with management as to the proper disposition of difficult cases.
• Operates and coordinates the use of highly specialized office equipment in order to accomplish a phase of an operation; trains or guides others in the use of such equipment, determining priorities; performs research and makes recommendations regarding the installation of new types of  equipment; recommends and implements changes in use, training or procedures.
• Types or word processes complex or technical materials which require independent judgment and ability to rearrange, expand, segregate or tabulate.
• Researches, reviews, analyzes, determines proper course of action and  makes reports or recommendations regarding changes in procedures or  policies within the area of specialization.
• Assists in establishing and reviewing methods and systems for handling  and distributing information and records.
• Signs, trains, supervises, and evaluates the work of assigned staff.
• Requisitions supplies and equipment for an office; approves payment of invoices.
• Perform other related duties as assigned.

Pay, Benefits and Work Schedule

This is a 11 or 12 month position working 40 hours per week.

Salary and benefits are in accordance with the AFSCME negotiated labor agreement. The labor agreement and salary schedule can be found at Labor Agreements – Saint Paul Public Schools (spps.org). The minimum rate of pay for this position is $22.15/hour.

Benefits are available to new employees after 30 days of active employment.  Benefits include medical insurance, life insurance, sick leave, pension plan, tax-free retirement account, and flexible spending account.  Some employee groups also receive vacation, dental insurance and disability insurance.  A benefits summary is available at Benefit Summaries by Bargaining Unit – Saint Paul Public Schools (spps.org).

How to Apply

To be considered further, please apply for this position and attach a resume and cover letter to your online application.

The Human Resource Department will review your application materials and contact you regarding the next steps.

To attach additional documents to your online application, click on the “Additional Attachments” link from the applicant homepage and upload your documents as attachments.  Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.

This job posting will close on September 23, 2024

Other Information

Transcript – Unofficial transcripts are accepted at the time of hire.  You must submit official transcripts within 30 days of your start date.  Formal credential evaluation is required for post-secondary education completed outside of the United States.

Veteran’s Preference – If you are an eligible veteran applying for a job where veteran’s preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.

Criminal Background Investigation and Reference Checks – Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.

Essential Functions

Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities.

Regular and reliable attendance.

Equal Employment Opportunity

Saint Paul Public Schools is an equal employment opportunity employer and supports an inclusive workplace environment.

Equity Statement

SPPS is committed to eliminating racial disparities and predictability in achievement and to a workforce which embodies this commitment.

Exam information

A civil service test will be administered to create an open entrance eligible list of candidates for this classified civil service position. You will be notified via email of the exam. Once a list is created, it will be used for all Clerk 4 positions that may occur for up to 1 year from the date of the exam.

The test is available for all qualified candidates.

Weight: 100% Practical Examination

A passing score of at least 75% is required on the exam. You will be notified of the results of the exam via email.

This posting/test announcement will create an eligibility list for any vacancies in this job title. The eligibility list shall be valid for one year after the list is established.