Summary
Description
POSITION OVERVIEW
The Administrative Assistant provides a high level of confidential administrative support to ensure efficient and
effective operations for the Executive Director of KIPP Minnesota Public Schools. The Administrative Assistant
plays an important and strategic role, enabling the Executive Director to work most effectively with internal and
external stakeholders to fulfill the school’s mission, vision and strategic priorities in a manner consistent with
our core values and policies and procedures.
PRIMARY RESPONSIBILITIES
● Plans, manages and maintains an accurate calendar of meetings and other commitments on behalf of
the ED while balancing competing scheduling priorities
● Provides administrative support on complex and/or confidential matters to senior leadership members
as assigned, including but not limited to: travel arrangements and itineraries, agendas, expense
reports, PowerPoint presentations, meeting and event logistics, etc..
● Ensures that assigned senior leaders are appropriately briefed for all events and meetings by
coordinating with other staff and external partners
● Manages the daily requirements of the executive's office, including but not limited to: referring inquiries
to appropriate staff, arranging meetings, and preparing requisite materials for meetings.
● Composes, transcribes, edits and disseminates reports, memos and other senior-level correspondence
● Assists in the preparation of board, committee and other group meetings including logistics, catering,
audio and IT requirements
● Attends meetings as assigned and records accurate minutes
● Organizes and maintains confidential and important hard copy or electronic files
● Proficient Typing Speed of 65 WPM or above with limited errors
DESIRED EXPERIENCE
Required
● Associate’s degree or 3+ years of progressively increasing responsible Administrative Assistant
experience.
● Ability to resolve complex and/or confidential administrative issues with excellent judgment and little or
no supervision
● Has demonstrated experience proactively scheduling executive calendars.
● Independently prioritize competing projects and deadlines with flexibility to shift priorities swiftly
● Must thrive in a fast-paced environment, work well under pressure and handle stress
● Strong technical and computer skills with an emphasis on Google Suite and Microsoft Office, including:
Word, PowerPoint and Excel
● Proactive approach in taking on additional responsibilities and willingness to help others when necessary
● Demonstrated oral, written and interpersonal communications skills, both in person and over the phone;
ability to communicate professionally, with tact and diplomacy
● Excellent attention to detail and organization skills
● Ability to work individually and as part of a team
● Customer service and hospitality expertise demonstrated in resume experience
Highly Preferred
● Bachelor’s degree
● 5 years of experience
COMPENSATION
Salary: $46,000- 60,000
*In order to establish equitable salary practices; the compensation package is derived from the Regional KIPP
Minnesota pay scale and benefits package, which includes medical, dental, life, long-term disability and
retirement benefits as well as an annual salary review and revision.
How to Apply
We are committed to hiring a diverse and multicultural leadership team and encourage applications from
traditionally under-represented backgrounds. Please apply on-line here . Applications will be accepted on a
rolling basis.
KIPP:MN is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind:
KIPP:MN is committed to the principle of equal employment opportunity for all candidates and employees and
to providing employees with a work environment free of discrimination and harassment. All employment
decisions are based on our business need, job requirements and required qualifications, without regard to
race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental
or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or
domestic partnership status, past or present military service, family medical history or genetic information,
family or parental status, or any other status protected by protected by federal, state or local laws. KIPP:MN
will not tolerate discrimination or harassment based on any of these characteristics.”
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement,
promotion, termination, layoff, recall, transfer, leave of absence, compensation and training.
