Summary

Secretarial/Clerical | Administrative Assistant | Minnesota Transitions Secondary School | Post Date: 12/2/2024

Description

Administrative Assistant

Are you ready to be the welcoming face and heart of our school community? At Minnesota Transitions School (MTS), the Administrative Assistant is not just a role—it’s the connection point for students, families, staff, and the broader community. This position is the open arms of our school, creating a warm, efficient, and supportive environment where everyone feels valued.

Join us in a role that blends organization, collaboration, and care, ensuring that our school thrives both administratively and as a community hub.

What You’ll Do:

As the cornerstone of our main office, you’ll manage day-to-day operations and be the go-to resource for students, families, and staff. Key responsibilities include:

  • Welcoming Atmosphere: Maintain a neat, inviting office space and assist students, families, and staff with questions, concerns, or needs.

  • Student Support: Help students with passes, attendance, and early or late entry while supporting transportation and housing logistics.

  • Data and Records: Maintain accurate student files, collaborate on state reporting (MARSS), and process record requests with professionalism and confidentiality.

  • Operational Efficiency: Track attendance, manage supplies, answer phones, and ensure the smooth flow of communication within the school and with external agencies.

  • Health and Safety: Keep basic records of student medications, administer first aid when needed, and ensure students feel safe and cared for.

  • Collaborative Partner: Work closely with the principal, teachers, district staff, and families to address challenges and provide solutions.

Who You Are:

You’re someone who thrives in a fast-paced environment, enjoys working with people, and is passionate about creating a welcoming and organized school community.

Essential Qualifications:

  • Associate’s degree or equivalent work experience in a support role.

  • Detail-oriented multitasker who can handle interruptions with grace.

  • Strong interpersonal and communication skills—patient, understanding, and flexible in a student-centered environment.

  • Proficient in Microsoft Office and other basic computer programs.

  • A team player with a professional demeanor who can maintain confidentiality at all times.

Preferred Skills:

  • Familiarity with MARSS and Skyward systems.

  • Bonus:  Fluency in Spanish (written and spoken).

Why Join MTCS?

MTCS is more than just a school; it’s a community that values diversity, equity, and inclusion. As one of the nation’s pioneers in charter school education, we’re dedicated to helping every learner transition to success—whether that’s in the classroom, post-secondary education, or career pathways.

We offer small class sizes, integrated services, and unique programs such as Minnesota Virtual High School, Connections Academy, and Banaadir Academy. As the Administrative Assistant for MTS Secondary, you’ll be at the heart of this vibrant, dynamic community, ensuring that every interaction reflects our mission and values.

What You’ll Love About This Role:

  • The opportunity to be the first point of contact, creating a lasting positive impression for everyone who enters the school.

  • Being a critical part of a mission-driven organization focused on student success.

  • A supportive, collaborative environment where your contributions make a real impact.

Position Details:

  • Hours: 11-month position.

  • Physical Requirements: Light physical demands, with accommodations available as needed.

Join us and become the heartbeat of MTCS—a place where your role is essential to creating a welcoming and thriving school community.

Apply Today: Learn more about us at www.mtcs.org