Summary

Clerical/Administrative Assistant | Administrative Assistant | Simley High School, Inver Grove Heights, MN | Post Date: 12/20/2024 | Available: 01/13/2025 | Closing: Open until filled

Description

SUMMARY:

Perform as the lead administrative assistant to successfully accomplish the job responsibilities associated with the management of a school office. 

SCHEDULE:

12 months, full time (8 hours/day)

ESSENTIAL FUNCTIONS:

This class specification lists the major duties and requirements of the job and is not all-inclusive.  Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

  • Maintain all building budget accounts.
  • Assist in finding daily substitute teachers, manage absences in the substitute system and greet substitutes at beginning and end of the day. 
  • Assist with annual school opening and closing procedures
  • Communicate with parents and public as necessary
  • (Elementary) Facilitate kindergarten enrollment
  • Coordinate school recognition events 
  • Prepare, send, open, account and distribute purchase order and other supply items
  • Type, duplicate, mail, tabulate, distribute, forward and file all notices, records, newsletters and supply orders
  • Process all materials assigned by the building principal
  • Compose routine correspondence in accordance with the principal
  • Maintain a running inventory of all materials and supplies, re-order and accounting for as necessary
  • Prepare survey data and reports for district office as requested and form census reports as required
  • Assist staff, parents and students as requested by the principal
  • Make routine decisions in absence of the building principal and contacts designated administrators as necessary
  • (Pine Bend, Middle School, High School) Assist with all Summer Academy and targeted service related duties
  • (High School) Maintain school activity account 
  • Perform other duties as assigned by the building principal or designee
  • Organize and oversee the Staff Calendar and Handbook
  • Assist with the “onboarding” of new staff for the building (keys, classroom supplies, changing directories, phone extensions, adding them into information systems)
  • Assist with the “offboarding” of staff members. (keys, badge, grades)
  • Oversee the building reservations
  • Process timesheets
  • Create and process CEUs for building staff development meeting lead by our staff and administration

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

High School Diploma. Must have 1-2 years for post secondary training.

Three years of clerical experience.

Experience in a school setting and bilingual skills preferred. 

Required Certificates, Licenses, and Registrations:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

Required Knowledge and Skills

Required Knowledge:

Knowledge of word processing, database and spreadsheet office software applications 
Required Skills:

  • Ability to accurately, confidentially and securely maintain and/or store records, documents, files and other information
  • Ability to work in a fast paced environment.
  • Ability to determine, prioritize, schedule and complete job assignments and projects without supervision and within the time allocated
  • Ability to operate independently and effectively while following established procedures and protocols
  • Ability to anticipate and/or recognize problems and/or complications and to determine and implement practical corrective solutions to problems and issues
  • Ability to demonstrate critical thinking skills when completing unique or complex job assignments
  • Ability to maintain confidential information
  • Ability to organize and maintain computerized and/or manual records and files
  • Ability to work with detailed information accurately
  • Ability to communicate effectively both orally and in writing
  • Ability to interact effectively with students, parents, staff, outside agencies and the general public

WORKING ENVIRONMENT:

Perform under normal office conditions.

Perform within low to high noise levels with frequent interruptions caused by normal office traffic.

Perform at moderate to high pace for extended periods of time.

Perform with professionalism, proficiency and precision.

Pay and Benefits:
The starting salary for this position is $24.49 per hour.  This is a benefit eligible position including medical, dental, and life insurance, paid holidays, sick leave and vacation.

 

 

Inver Grove Heights Community Schools is an equal opportunity employer and supports an inclusive workplace environment.