Administrative Assistant, Facilities, Health and Safety

Required Qualifications:

• Associate’s degree in health and safety, public or business administration, or a closely related field.
• Two (2) years of health and safety experience.
• OR an equivalent combination of education, training and experience. 

Knowledge, Skills and Abilities:
Required Knowledge:

• District policies and procedures.
• Principles of record keeping and records management.
• Personal computers utilizing standard and specialized software applications.
• Administrative principles and practices, including Microsoft office suite.
• Applicable laws, codes and regulations.
• Records management principles and practices.
• Computer applications related to the work.
• Correct business English, including spelling, grammar and punctuation.

Required Skills:

• Interpreting, applying and explaining applicable laws, codes and regulations.
• Preparing clear and concise reports, correspondence and other written materials.
• Using initiative and independent judgment within established procedural guidelines.
• Providing effective customer service and dealing tactfully and courteously with the public.
• Making mathematical calculations with speed and accuracy.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities. 
• Commitment to the District mission, which is to ensure high quality, innovative, challenging education where all learners are valued and respected.
• Performing assigned responsibilities in a manner consistent with the District’s established Core Values.

Responsibilities:

• Assists with the coordination of health and safety inspections and processes; reports to MDE, MDH, MNOSHA, and other regulatory agencies.
• Stays abreast of changes and developments in the law, common practices, and procedures as related to all assigned areas, drawing upon expertise within the profession and with the community at large. 
• Participates and assists tasks defined by the Health and Safety Committee 
• Maintains chemical inventory and datasheets.
• Check requests and budget coding; prepare reports as requested.
• Maintains computer database and files; enters data; researches electronic and paper files, records, and documents; reviews and updates statistical information, reports and technical documents; collects and compiles statistical data; develops and creates technical and operational reports. 
• Performs office routines and practices associated with maintaining an office, including answering and directing incoming phone calls and distributing mail.    
• Exercises initiative in performing technical assignments and resolving problems; applies judgment and knowledge of the operations of the work group to resolve problems and make work process decisions; refers matters requiring policy interpretation to supervisor for resolution.
• Promotes and supports the overall mission of the District by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment. 

Pay and Benefits:
The starting salary for this position is $23.24 per hour.  This is a benefit eligible position including medical, dental, and life insurance, paid holidays, sick leave and vacation.

Schedule: 
Partime, flexible hours, Monday-Friday, 52 weeks/year

Inver Grove Heights Community Schools is an equal opportunity employer and supports an inclusive workplace environment.