Summary

Administration | Director - Activities | Greenway High School | Available: 07/01/2024

Description


Activities Director
Dept/Div: All                                                                                                                                                      FLSA Status: Exempt

General Definition of Work
Under the direction of site Administration, plan, direct and review the activities and operations of student activities, student athletics and student organizations at an assigned school site; coordinate assigned activities with other departments and outside agencies; train and evaluate the performance of assigned personnel. To provide a student activities program that meets the educational and social needs of students in the student activities director’s area of responsibility and in relation to the school and community including overseeing of all MSHSL activity programs and co-curricular activities.

Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The
requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions
Student Clubs & Organizations
• Provides for the identification of and supervision of club advisors. Assist club advisors and members with the technical aspects of their obligations – budgets, constitutions, financial procedures, fundraising, publicity; offer assistance in planning their activities.
• Monitors all clubs, their budgets and activities.
• Coordinates and supervises school and club fund raising activities.
 • Ensure that all clubs/organizations abide by the State laws and District policies.
 
School-Wide Student Activities
• Provides for the planning, scheduling, coordinating, and supervising of assemblies, dances, interclub activities, and graduation activities. Assist in arranging for equipment, facilities, and agendas for such activities.
• Supervise the sale of tickets, etc., during the school day for student body sponsored events.
• Provides for publicity of school activities
• Assist in developing programs to promote positive student behavior as well as intervention strategies.
• Works with Principals to arrange for speakers, performances and other school guests.
• Provides for a comprehensive extra-curricular activities program in the school, including clubs, workshops, and intramurals programs.
• Establish and maintain the school’s fundraising activities that is articulated with the school and approved by the school board.
• Participate in planning and coordinating educational, recreational, social and cultural activities; coordinate program activities with other school organizations; establish and maintain a file of information related to a variety of programs in the extracurricular areas for presentation to student groups and their faculty advisors.
• Assist new clubs with the development process
• Assist Administration with commencement activities; coordinate related committees and activities, such as gaps and gowns.
 
Student Athletics
• Maintain Academic Eligibility Policy, monitor and enforce all MSHSL Rules & Bylaws, maintain & monitor MSHSL Master Eligibility List for all athletics and extra-curricular programs, and monitor absence and grade information of students participating in extracurricular activities as related to district policy.
• Organize and schedule all athletic contests and assist in scheduling all practice sessions.  Arrange for facilities, transportation, supplies, game officials and other workers where necessary. Arrange for presence of certified athletic trainers or medical personnel to be present for contests that require this level of potential service.
• Organize meetings involving coaches and extra-curricular advisors and distribute all information pertaining to each activity.
• Responsible for keeping the activities district calendar of events up-to date.  All requests for inclusion on the calendar will go through the Activities Director.
• Conduct interviews and make recommendations to the principal and superintendent on matters relating to the employment of coaches/extracurricular advisors. Evaluate performance of coaching staff.
• Manage the extracurricular budget.
• Maintain communication with all extra-curricular booster clubs in the district.
• Maintain & track athletics inventory; monitor replacement needs & maintain replacement schedule
• Ensure student activities are appropriately staffed. Submit required data for payroll purposes.
 
Other Job Functions:
• Assist in monitoring and supervision of school facilities.
• Provide supervision as needed at extra-curricular and athletic events.
• Assist in the writing of grants that are related to student management and student activities.
• Will oversee the financial transactions that occur in the activities department.
• Provide mentoring to coaching staff and extra-curricular advisors when needed. 
• Attend board meetings and make relevant board reports when directed.
• Develop and maintain athletic/activity department policy handbook.
• Other duties as apparent or assigned
 
Licenses and Certification Required: Bachelor’s degree preferred. Coaching/Advising experience or knowledge preferred; Athletic/Activities administration experience preferred. 
 
Attendance Requirement:  Regular attendance is necessary and is essential to
meeting the expectations of the job functions. 
 
Skills, Knowledge and/or Abilities Required: 
Skills to manage students and programs, communicate effectively, problem solve.
Knowledge of district policies.
Ability to provide direction to others and make independent judgment, meet deadlines, communicate with individuals of varied cultural and educational backgrounds, communicate in oral and written form. Associates/Technical degree and moderate experience in school office management, or equivalent combination of
education and experience preferred.
 
Physical Requirements
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or
hearing, using hands to finger, handle or feel and repetitive motions, frequently requires reaching with hands and arms and occasionally requires walking, pushing or pulling and lifting; work requires close vision, distance vision and ability to adjust focus; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work occasionally requires exposure to bloodborne pathogens and may be required to wear specialized personal protective equipment; work is generally in a quiet location (e.g. library, private offices).
                                                                                                                                           Greenway Schools
 
 FTE to be determined