Employer Information & Registration
Licensed Educators and Support Staff
Employers – Click Here to Register for 2025 Virtual Job Fairs
We know it is challenging for schools to attract and hire the best candidates for their students. Our virtual fair production team is based in Minnesota and has extensive experience recruiting K-12 educators. We provide a convenient and cost-effective way to connect with potential candidates for your educator positions.
Who attends
Minnesota School Jobs focuses on attracting participating candidates who are:
- From underserved and underrepresented populations.
- New and veteran educators.
- Licensed educators who are working in other fields.
- Alternate careers / career-changers.
- Out-of-state educators.
and see who attends.
Our outreach includes new and veteran educators in all license and subject areas. We also attract non-licensed support and administrator positions to these events.
Historically, between 200 and 600 candidates register for each virtual job fair. 65% to 75% of candidates creating profiles attend our virtual job fairs.
Virtual Job Fairs are a cost-effective and time-efficient way to meet qualified candidates. No travel fees. Include all your recruiters – central administrators, building leaders, and department heads. Anyone who can connect and tell your story to potential employees. Plus, you have continued access to the candidate database as a recruiting source for future staffing needs.
Registration fees start at $350, depending on the registration options and organization size. Discounts are available for early registration.
Learn more about this event, the training and support provided to employers, and job fair registration options from our information and training video channel for employers
Liz Windingstad, HR Director, Willmar Public Schools
Josh, High School Principal
Rana C-B, Special Education Communication Specialist
How it works for employers
- Register: Complete the registration online. Payment by credit card or check. 20% discount for registering at least three weeks before the event.
- Set up your booth and assemble your representatives (recruiters): Within four weeks of the event date, the designated district contact(s) will receive an onboarding email with a guide on how to set up the virtual booth for the best candidate experience, a FAQ on managing the booth, and key dates for live training. This guide will include live “booth owner orientation” sessions to learn how to customize their booth and plan for a successful job fair (recording available afterward).
- Prepare: Employer representatives recruiting at the event will also have live opportunities to participate in special training sessions to instruct them on using pre-event resources to recruit and effectively engage during the live event. Training will provide best practices for communicating and assessing candidates and walk participants through how to use the screening tools available to identify the best potential talent for your organization.
- Recruit Early: Before the virtual job fair, employer representatives have access to the candidate spreadsheet, which shows profiles that can be easily filtered to narrow down based on traits like desired geographic area, positions, licensure, etc. Employer representatives may invite candidates to schedule chats during the live event beginning three days before the live event. Representatives for Gold-level employers will have access to scheduling chats ten (10) days before the live event. Early access to candidates is a powerful tool that helps you gauge how to staff your booth and reach out to candidates that fit your needs to make a connection.
- Attend: Each representative will log in on the live event day and connect with candidates for scheduled and unscheduled chat interactions. Each chat has a 10-minute timer and starts as a text interaction. Representatives can extend the chat time and invite the candidate to video chat.
- Follow-up: Employer representatives have continued access to the database of all candidate profiles. Representatives can also access chat transcripts and performance reports from the event.
Employer Packages
| Packages | SILVER | GOLD |
|---|---|---|
| Up to 2,000 Student ADM | $400 | $525 |
| 2,001 to 8,000 Student ADM | $500 | $675 |
| Over 8,000 Student ADM | $650 | $825 |
| “Featured Employer” status promotes your organization in event advertising and increases your visibility with candidates. Availability limited. | ✗ | ✓ |
| Bulk access to contact information and resumes of candidates after the event. Extract email addresses for your specific positions of need. | ✗ | ✓ |
| Employer representatives with access to all potential candidates before, during, and after the event. | 8 | Unlimited* |
| Virtual booth you can customize with your own brand content (e.g., text, hyperlinks, images, and videos). Prior participants: booth design will be copied from 2023 virtual events. | ✓ | ✓ |
| Early access to the registry of all candidates and their profiles for efficient screening. | ✓ | ✓ |
| Live and recorded training for Booth Owners and employer representatives. | ✓ | ✓ |
| Invite and schedule chats with candidates. Match candidates with the appropriate representative. Booth owners can schedule on behalf of other representatives. | ✓ | ✓ |
| Text and video chat with candidates during the live event. | ✓ | ✓ |
| Hand off candidates to other representatives during the live event. Efficiently route prospects to the right recruiters in your organization. | ✓ | ✓ |
| Post-event booth visitor and chat report in an easily accessible spreadsheet for follow-through with all high-potential candidates. | ✓ | ✓ |
| Continued access to the full candidate registry and profiles for participating representatives. Access the pool of talent long after the event is finished. | ✓ | ✓ |
| Professional Virtual Booth Design by our team. Worry-free, professional design from our experts. One fee covers all events for 2024. Limited availability. | $300 one fee covers all events |
|
Optional add-on: Professional Virtual Booth Design
Have one of our job fair experts collect relevant content and create a visually compelling and engaging booth for candidates. We will set up the visual appearance, reference resources such as master agreements and benefits contracts, and index your different school sites. We’ll also ensure that your booth representatives are properly configured to avoid mishaps during the event. ONE FEE COVERS ALL EVENTS.
LIMITED AVAILABILITY – MUST BE ORDERED AT LEAST 10 DAYS BEFORE THE NEXT EVENT.
What is Included with Employer Registration?
Every employer registration includes resources before, during, and after the job fair. Significant features of employer registration are:
- A virtual booth you can customize with your content (text, hyperlinks, images, and videos) for candidates. If you’ve previously participated in a virtual event with Minnesota School Jobs, we’ll copy your booth forward to the upcoming event(s).
- Access the candidates’ registry before the event so that representatives can screen candidates and identify high-potential talent. Access continues for representatives for at least three months following the event.
- Representatives (recruiters) can participate directly. Watch this short video of representatives’ experience with the Radancy virtual job fair platform. All representatives can schedule chats with all registered candidates before and during the event (about Scheduled Chats). Match candidates with the appropriate representative based on qualifications and connect them with a scheduled chat.
- Booth owners can schedule on behalf of other representatives.
- Scheduled chats may occur at any time during the live event. Representatives can block off time when they are unavailable for a scheduled chat.
- All chats will be on a 10-minute timer.
- Representatives can end chats early or extend once by 2, 5, or 10 minutes.
- 1-on-1 Chat interaction with job-seeking candidates
- All chat interactions start in text and can switch to video chat.
- All employer representatives can invite registered candidates to chat before and during the event.
- Employers will receive performance reports following the event with contact information for all candidates who visited the booth or chatted with a representative.
Participating Employers
Guidelines for Employers
Participating employers are expected to conform to the Minnesota Human Rights Act and U.S Equal Employment Opportunity Commission policies regarding nondiscrimination in employment and all applicable Equal Opportunity Laws.
In addition, participating employers must abide by the Principles of Professional Conduct for Career Services and Employment Professionals published by the National Association of Colleges and Employers (NACE). These principles require employers to maintain a fair and equitable recruitment process and help candidates make informed and responsible decisions.
Employer Cancellation & Refund Policy
All cancellations must be sent in writing to support@mnschooljobs.org. If we receive your cancellation by 5:00 p.m. ten (10) days before the scheduled event, you will receive a complete refund, less a $100 administration fee. If we receive your cancellation notice after 5:00 p.m. on the date ten (10) days before the scheduled event, you will be obligated to pay the full registration fee.
For any questions about the event, don’t hesitate to contact support@mnschooljobs.org.
This event is exclusive to Minnesota public school employers – independent districts, charter schools, intermediate districts, education cooperatives, and other public local education agencies.
Minnesota School Jobs and this event are not affiliated with Education Minnesota or the Minnesota Association of School Personnel Administrators (MASPA). VitaminK12, LLC, St. Paul, MN, owns and operates Minnesota School Jobs.
