Federal Grants Secretary

CLASSIFICATION:  B-2-1

SALARY:  $21.73 per hour

REPORTS TO:  Director of Innovation

BENEFITS:  Benefits available for positions working 30 hours per week or more.
Contact the Insurance office @ 507-328-4226 for detailed insurance information. Please reference the exact job posting.

If you have questions regarding a job posting, contact the Office of Human Resources @ 507-328-4251 or email jagarcia@rochesterschools.org. 

Job Summary: Rochester Public Schools is seeking a detail-oriented and organized individual to join our team as a Federal Grants Secretary. The successful candidate will be responsible for managing and coordinating federal grant applications, ensuring compliance with all federal regulations, and maintaining accurate records. This role requires excellent communication skills, strong organizational abilities, and a keen eye for detail.

Key Responsibilties: 

• Assist in the preparation, submission, and management of federal grant applications and reports.
• Ensure all grant activities comply with federal regulations and guidelines.
• Order supplies and maintain inventory of these supplies.
• Maintain accurate and up-to-date records of all grant-related documents and correspondence.
• Serve as the primary point of contact for non-public schools regarding federal grant inquiries and communications.
• Coordinate meetings, deadlines, and other key dates related to grant activities.
• Provide administrative support to the Director of Innovation, including drafting correspondence, tracking data, and managing calendars.

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration or related field preferred.
• Proven experience as a secretary or administrative assistant, preferably with experience in grant coordination or management.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• Familiarity with federal grant regulations and guidelines is a plus.

Required Dispositions: 
In addition, the specific skills/educational qualifications for this include:

• Believes that all students can attain high levels of learning.
• Takes responsibility for the learning of our students and his/her own performance.
• Possesses the knowledge and skills to build effective educational experiences that benefit all students.
• Applies the principles of Efficacy, SDIS, and Language through the use of quality tools and processes.
• Functions as an effective member of the educational/school team.
• Won’t shy away from today’s educational challenges.
• Utilizes effective interpersonal skills.
• Has a proven track record of success.
• Works with great integrity

Commitment to Equity:
Rochester Public Schools is committed to diversifying its workforce to better reflect the community we serve.  We believe the practices used in recruiting, interviewing, hiring, supporting, and promoting staff must include and honor, at every level, those who represent the diverse identities of our schools and community.
https://www.rochesterschools.org/equity-statement

Common and Shared Accountabilities for All Positions 
Employees of the Rochester Public School District #535 are expected to support the goals, model and promote an environment that is respectful for all, and work collaboratively with other staff to focus on the needs of the learner. A quality, customer focus that conveys a welcome attitude, an adaptability to change, and a desire for continuous improvement is also expected of all employees. In addition, staff are to respect confidential matters, encourage a safe and secure environment throughout the schools, and be dependable and accountable employees.

District Information:  To learn more about Rochester Public Schools, visit www.rochesterschools.org.