Coordinator of Facilities Operations and Project Management

The facilities operations team is seeking an experienced facilities operations professional for our team as we enter a time of accelerated system wide facility restorations, renovations, remodeling, additions, and new construction. The Coordinator of Facilities Operations and Project Management will have a leadership role on the facility operations team and the Director, and the Assistant Director will assign Long-term Facilities Maintenance projects to the coordinator who will act as district project manager. The Building a Better Future II building bond that was recently approved is scheduled for completion on or about June 30, 2028. It is anticipated that this position will end after the completion of all referendum and LTFM projects.

Job Summary:  To inspire and prepare all students with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by leveraging the system’s human and facilities assets and designing maintenance and accountability systems that will promote good stewardship of those assets.

Responsibilities and tasks include: 
 

Provide Strategic Leadership by:

• Aligning function with mission and core values of the organization.
• Acting as a leader in district and department initiatives and strategies; attending trainings; and serving on task forces and committees including the Long-Term Facilities Maintenance (LTFM) Oversight Committee.
• Developing and communicating shared vision for area of responsibility.
• Planning and executing continuous improvement processes for area of responsibility; working with the Director of Facilities Operations to establish priorities for deferred maintenance projects identified in the LTFM 10-year plan.
• Representing ISD 279 in the capacity of Owner’s Representative to ensure that the LTFM and capital facilities projects meet or exceed bid specifications.

Provide Performance Leadership by:

• Developing staff and/or individual capacity to apply technical/functional expertise for maximum impact.
• Collaborating with the assistant coordinators, specialists, and stakeholders to identify, design and deliver staff training to improve the facilities operations service model.
• Collaborating with the assistant coordinators, specialists, and stakeholders to screen, interview, select and make offers for facilities operations position openings.
• Providing supervision to direct reports, including formative feedback and timely performance evaluations and/or demonstrating attention to quality enhancement by improving efficiencies and effectiveness in recordkeeping, workflow and compliance.
• Coordinating efforts of the facilities operations management team to establish performance goals, conduct periodic performance reviews and performance assessment process, procedure and accountability for all custodial/maintenance employee groups.
• Leading the work of others; delegating tasks and authority appropriately and/or establishing procedures to guide system and departmental work; monitoring and demonstrating effective decision-making strategies in order to meet project deadlines.

Demonstrate Management Skills by:

• Managing department resources effectively and efficiently.
• Working with the custodial/maintenance management team to allocate funds to appropriate accounts to insure proper funding for all facilities operations services. 
• Monitoring expenditures for all associated accounts to ensure line items are trending to meet projections at the year end.
• Using the facilities operations standards to design a staffing model that will address both the service needs and the budget constraints.
• Working with the maintenance team to identify end-of-life equipment and make recommendations to the Director for capital equipment replacement.
• Ensuring compliance with applicable policies, rules, and regulations.
• Establishing processes and procedures for accountability measures in areas such as underground tanks, boiler vessels, fire safety equipment, RPZ’s, confined space, chemical application, license holders, permitting, IAQ.
• Applying effective decision-making processes to problems or situations.
• Collaborating with the facilities operations team and site administration to establish and maintain system-wide sustainable cleaning standards.
• Working with design engineers, service providers, manufacturers, and building engineers to establish and maintain best practices for preventive maintenance on all mechanical equipment.

Demonstrate Interpersonal Skills by:

• Expressing ideas clearly in speaking and writing and communicating effectively in public.
• Encouraging frequent, open communication; maintain accessibility and visibility in the organization; invite suggestions and feedback
• Perceiving the needs and concerns of others and providing appropriate support; resolving conflicts; demonstrating cultural responsiveness.

Demonstrate Professionalism by:

• Demonstrating professional demeanor; maintaining confidentiality; representing the district in a positive manner; establishing and maintaining a positive image with sites and community.
• Demonstrating commitment to own professional growth.
• Inspiring trust by demonstrating competence, reliability, sincerity, and caring; demonstrating adaptability and flexibility.
• Perform other comparable duties of a like or similar nature as assigned

Minimum qualifications include: 

• Bachelor’s degree in facilities Management or business management
• Eight years of work experience in one or more of the trades in a facilities operations setting required. 
• Minimum of five years of supervisory experience in custodial/maintenance as a facilities operations manager. 

Preferred qualifications include: 

• Public school district preferred.
• Chief Boilers License preferred.
• Certified Pool Operator License preferred.

 
Salary:  View salary grids on Pages 3 – 4, Section 1. of the Management Personnel I-M agreement 

Work schedule: Full-time, 225 contract days annually 

Bargaining unit: Management Personnel I-M

Desired start date: January 1, 2024

Osseo Area Schools offers:

• Meaningful and impactful work 

• Opportunities to grow professionally

• A variety of benefits

• and more 

Equal Employment Opportunity Statement: 

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy. 

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application. 

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at HR@district279.org or call 763-391-7007.

Background Check Process Upon Conditional Offer: 

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.