Community Education | Community Education | Closing: 07/23/2024


Description:This position is responsible for ensuring accurate data collection and reporting of students and staff in Community Education. Responsibilities include gathering and organizing confidential documents from families for scholarship and billing purposes. The role requires proficiency in data tracking and reporting systems, as well as maintaining relationships with various departments and external organizations. It is crucial to stay up-to-date on record-keeping requirements for all Community Education students and staff.

240 days per year

40 hours per week

Essential functions of the job may include, but are not limited to the following:

  • Ensure compliance with federal and state reporting requirements, district policies and procedures, as well as audit procedures related to financial management and reporting of Community Education’s costs and reimbursements.
  • Coordinate the Student Information System (SIS), MIIC, and DHS Provider Hub for state reporting data collection.
  • Monitor and maintain records and reimbursements of all scholarships, aid, grants, and assistance in preschool and child care.
  • Maintain all staff records for compliance in both the early learning and child care programs. 
  • Provide leadership in special education financial management and reporting.
  • Assist in budget development and maintenance for various programs within Community Education.
  • Support coordinators in the areas of accounting, staffing, and data reporting.
  • Work with coordinators to ensure accurate budgets, expenditures, and revenues are reflected in Skyward.
  • Collaborate with coordinators in the development and maintenance of data for Community Education reporting, auditing, and communication/information purposes.
  • Provide training and feedback to staff when necessary.
  • Verify and create all bills for special education and other outside organizations.
  • Work with the Early Learning Coordinator, Kid Connection Coordinator, and Inclusion Coordinator to create registrations, monitor attendance, book facilities, and maintain accurate records in Eleyo for each of their programs.


  • Bachelor’s degree in education, social work, or relevant field preferred.
  • Experience with automated accounting systems and general ledger account code structures.
  • Knowledge of accounting practices, financial recordkeeping, and reporting.
  • Knowledge of community education finance and tuition billing systems preferred.
  • Knowledge of laws, rules, and regulations governing school district accounting operations preferred.
  • Experience in collecting and analyzing data.
  • Experience being responsible for large projects and programs.
  • Experience training others.
  • Strong communication skills and ability to work effectively across different levels of the organization.
  • Proven ability to establish and maintain cooperative and effective working relationships with others.

See attached job description for addditional knowledge, skills and abilities required

Application Procedure:  Applicants please apply online