AESP – Class VB – Administrative Assistant, Business Services

General Purpose of Job:  To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing administrative support  to the Director of Business Services, and Business Services staff. Answer correspondence and assemble highly confidential and sensitive information.  Interact with a diverse group of external customers as well as internal contacts at all levels of the organization.  Independent judgment is required to plan, prioritize, organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.  Provide in-depth secretarial support to Director of Business Services, and Business Services staff; maintain efficient office operations; communicate effectively with staff and the public.

Job Summary:  The essential functions of this job include, but are not limited to the following fundamental job duties:

• Responsible for compiling monthly financial reports for the Board of Education and submitting to the Executive Specialist to the Superintendent and School Board.
• Responsible for developing and completing sections of the Annual Budget document and distribute appropriately.
• Maintain Administrative Procedure Manual.  Provide assistance to departments by answering questions relating to procedures and appropriate use of forms.
• Assist with maintenance of district wide record retention and disposition program. 
• Responsible for requesting certificates of insurance from district’s insurance representative as needed by the building staff.
• Liaison for vehicle and liability related accident reports.  Report auto and liability claims to insurance provider.  Follow up on insurance claims.
• Assist Director with annual renewal of district’s insurance.
• Prepare and submit the semi-annual claim for refund of gasoline tax to State of Minnesota.
• Prepare and submit the annual Unclaimed Property Report and follow-up annually on any property listed as unclaimed through State of Minnesota.
• Assist with year-end audit by providing support to auditors in the form of completing various memos, letters, and forms.
• Provide extensive support with Microsoft products.  
• Assist with preparation of the Annual Comprehensive Financial Report (ACFR) for the ASBO Certificate of Excellence award program.  
• Process purchase order requests as requested.
• Coordinate both internal and external W-9 and set up vendors within the Finance system.
• Process checks as requested.
• Provide technical and clerical support for the Business Services Department.
• Performing other comparable duties of a like or similar nature as assigned.

Qualifications: 

• High school graduate. 
• Vocational and/or business training. 
• In-depth administrative support, Microsoft Office products, and accounting work experience.  

Knowledge, Skills, and Abilitities include:

• Excellent verbal and written skills, including knowledge of office practices, grammar, spelling and  public school district finance terminology.
• Ability to interact with people in a professional and effective manner.
• Knowledge of finance resources and operations (i.e., EFP systems)
• Ability to analyze and create data reports.
• Advanced knowledge of computers and software applications with proficiency in MS Word, Access, Excel, Outlook, and PowerPoint, Outlook and the Internet.
• Experience with on-line ordering and account reconciliation.
• Attention to detail.
• Ability to work independently with minimal supervision.
• Ability to exercise good judgment, initiative and ingenuity.
• Value cultural, ethnic and socio-economic backgrounds.
• Knowledge of accounting concepts and terminology.
• Ability to manage multiple tasks.
• Ability to develop and maintain record systems.
• Ability to work successfully in a team setting.

Bargaining Unit:  Administrative Educational Support Professional
Salary:  View salary grid on Page 5, Section 1, and Classification, Pages 6 – 7, Section 3 of the Administrative Education Support Professionals (AESPs) contract; 
Job Type: Full Time, 260/261 days
Bargaining Unit: Administrative Educational Support Professionals (AESPs) 
Salary Range: $25.92 – $28.49/hour
 

Osseo Area Schools offers:

• Meaningful and impactful work 
• Opportunities to grow professionally
• A variety of benefits
• Summer opportunities
• and more 

Equal Employment Opportunity Statement: 

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy. 

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application. 

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at HR@district279.org or call 763-391-7007.

Background Check Upon Conditional Offer: 

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.