Summary

Office Administration | Administrative Assistant | Fairmont Elementary School | Post Date: 11/11/2024 | Available: Immediately | Closing: Open Until Filled

Description

About Us:
Fairmont Elementary is a vibrant learning community that serves approximately 1,000 elementary students. We are dedicated to providing a supportive, enriching environment for our students, and our administrative team plays a critical role in keeping our school running smoothly. We’re looking for a dynamic, organized, and resourceful Administrative Support Assistant to join our team.

Position Overview:
As an Administrative Support Assistant, you will be the heart of our school’s daily operations. You’ll manage multiple tasks simultaneously, ensuring that our administrative functions run efficiently and that both staff and students are supported in their day-to-day needs. The ideal candidate will have a knack for multitasking, strong organizational skills, and the ability to work well under pressure. This is a 10.5 month, 213 day position to start mid-December.

Key Responsibilities:

  • Greet and assist students, parents, and visitors with warmth and professionalism.
  • Answer phone calls, manage emails, and handle inquiries from staff, students, and parents.
  • Provide administrative support to the Principal and other school leadership, including scheduling, record-keeping, and reporting.
  • Maintain student records and attendance in accordance with district policies.
  • Coordinate logistics for school events, meetings, and activities.
  • Support the needs of teachers and staff with various tasks, such as preparing materials, scheduling substitute teachers, and processing supply requests.
  • Ensure the office environment is organized, stocked, and efficient.
  • Act as a liaison between students, parents, and faculty, addressing concerns or forwarding them as appropriate.
  • Assist with basic bookkeeping tasks, such as processing invoices and monitoring budgets.

Qualifications:

  • Previous experience in an administrative or support role, preferably in an educational setting.
  • Strong multitasking and organizational skills, with the ability to prioritize effectively.
  • Excellent interpersonal and communication skills.
  • Proficiency with office software (Microsoft Office, Google Workspace).
  • High level of accuracy and attention to detail.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Discretion and the ability to handle sensitive information confidentially.

Why Join Us?
Working at Fairmont Elementary School means being part of a close-knit team committed to fostering an inclusive, positive learning environment. If you enjoy making a difference and thrive in a role where every day brings new challenges, we’d love to hear from you!

Questions may be directed to Principal Grensteiner at bgrensteiner@fairmont.k12.mn.us or Principal Rosen at mrosen@fairmont.k12.mn.us.